The Diocese of Cyprus and the Gulf
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The Diocese of Cyprus and the Gulf processes personal data according to the EU General Data Protection Regulation (GDPR).
- Who are we?
The Diocesan Office is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
- How do we process your personal data?
The Diocese of Cyprus and the Gulf complies with the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of Gift Aid applications);
- To inform you of Diocesan news and events.
- What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about Diocesan news and events.
- Processing is necessary for carrying out legal obligations in relation to Gift Aid; or under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim, provided: –
- the processing relates only to “employees or former employees” (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
- How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” (https://www.churchofengland.org/more/libraries-and-archives/records-management-guides). The Diocese retains electoral-roll data while current; Gift Aid declarations and associated paperwork for up to six years after the relevant calendar year; and parish registers (baptisms, marriages, funerals) permanently.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data held by the Diocesan Office;
- The right to request that the Diocesan Office corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Diocese of Cyprus and the Gulf to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and, where possible, transmit that data directly to another data controller (known as the right to data portability) (where applicable).
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data (where applicable).
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact details
To exercise all relevant rights, queries or complaints please in the first instance contact the Diocesan Administration Officer at [email protected].
You can contact the Cyprus Commissioner for Personal Data Protection at:
Iasonos 1, 1082 Nicosia, Cyprus
PO Box 23378, 1682 Nicosia, Cyprus
Tel: +357 22818456
Fax: +357 22304565
Email: [email protected]
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Copyright Information and Terms & Conditions
The Diocese of Cyprus and the Gulf Communications Team administers this website (www.cypgulf.org) under the auspices of the Diocese to allow information on the Diocese to be freely available.
The use of and access to pages of this website are subject to the terms and conditions and copyright declaration below. By using or accessing this website, you agree to be bound by these terms and conditions.
This website is designed for information purposes only.
News organisations may copy, quote, publish and broadcast material from this website without payment and without approval provided they observe the conditions below. Other users may copy or download material from this website for private research and study without payment and without approval provided they observe the conditions below.
The conditions for the limited waiver of copyright are that users:
- Quote the source as the Diocese of Cyprus and the Gulf website cypgulf.org
- Do not use the material in a misleading context or in a derogatory manner;
- Provide the Diocese with a complimentary copy of a print publication and the URL address of a website using copied material (except press releases).
All other requests to use material belonging to the Diocese require the prior written consent of the Diocese.
Copyright enquiries may be made:
- In writing to: The Website Editor, Anglican Diocese of Cyprus and the Gulf, PO Box 22075, 1517 Nicosia, Cyprus
- By email to: [email protected]
Content on this website is © copyright the Anglican Diocese of Cyprus and the Gulf unless otherwise stated.